Executive Assistant at Elizabeth Maddeux Limited | Nigeria

Job Description

Connect With Us

**Elizabeth Maddeux Limited is at the forefront of the Nigerian economy, a dynamic and growing conglomerate with significant interests in construction, manufacturing, and distribution.** We are driven by innovation, a commitment to quality, and a vision for sustainable development across the nation. As we continue to expand our reach and impact, we are seeking an exceptional individual to join our leadership team.

Job Overview

Elizabeth Maddeux Limited is looking for a highly skilled and commercially astute Executive Assistant to provide comprehensive and proactive support to our Chief Executive Officer. This pivotal role demands a blend of meticulous organizational abilities, strategic thinking, and a deep understanding of business operations within a fast-paced corporate environment. You will be instrumental in ensuring the CEO’s effectiveness and in facilitating the smooth functioning of executive operations.

Key Responsibilities

* **Strategic Calendar Management:** Expertly manage the CEO’s complex and demanding schedule, prioritizing engagements, coordinating meetings across multiple time zones, and ensuring efficient use of their time.
* **Communication Orchestration:** Serve as a primary point of contact for internal and external stakeholders, handling correspondence, drafting professional communications, and ensuring timely responses.
* **Meeting Preparation & Follow-up:** Prepare agendas, gather relevant materials, take accurate minutes, and diligently track action items for all executive meetings.
* **Travel Coordination:** Seamlessly arrange domestic and international travel logistics, including flights, accommodations, visas, and itineraries, ensuring a stress-free experience for the CEO.
* **Information Management:** Maintain confidential files and records, organize and retrieve information efficiently, and ensure data integrity and accessibility.
* **Project Support:** Assist the CEO with ad-hoc projects, research, and presentations, contributing to strategic initiatives and operational improvements.
* **Stakeholder Liaison:** Foster and maintain strong relationships with key internal departments and external partners, acting as a trusted liaison.
* **Expense Management:** Accurately track and process expense reports and invoices in a timely manner, adhering to company policies.

Requirements

* Bachelor’s degree in Business Administration, Management, or a related field; a Master’s degree is an advantage.
* Minimum of 5 years of progressive experience as an Executive Assistant, preferably supporting C-suite executives in a corporate setting.
* Exceptional organizational and time-management skills with a proven ability to multitask and prioritize effectively.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or CRM software is highly desirable.
* Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
* A proactive and resourceful approach, with the ability to anticipate needs and solve problems independently.
* Discretion and a high level of professionalism in handling confidential information.

What We Offer

* An opportunity to work alongside the leadership of a prominent and expanding business group in Nigeria.
* A dynamic and collaborative work environment that fosters professional growth and development.
* Competitive remuneration and benefits package commensurate with experience and qualifications.
* The chance to make a significant impact on the strategic direction and operational success of Elizabeth Maddeux Limited.