Personal Assistant at Outcess Solutions Nigeria Limited | Nigeria

Outcess Solutions Nigeria Limited is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to a key member of our leadership team. As an integrated customer engagement and business process outsourcing company, we deliver innovative digital solutions that empower and optimize performance. This role is crucial in ensuring the smooth and efficient operation of executive activities, allowing our leaders to focus on strategic initiatives.

Job Overview

The Personal Assistant will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support daily operations. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and proactively address them.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, and coordinating meetings across different time zones.
• Prepare and edit correspondence, reports, and presentations with accuracy and professionalism.
• Arrange travel itineraries, including flights, accommodation, and ground transportation.
• Handle incoming and outgoing communications, filtering and prioritizing as necessary.
• Organize and maintain physical and digital filing systems.
• Conduct research and prepare summaries on various topics as requested.
• Process expense reports and manage basic bookkeeping tasks.
• Act as a liaison between the executive and internal/external stakeholders.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality are paramount.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• A proactive approach and a high level of initiative.
• Relevant tertiary qualification is advantageous.

What We Offer

• The opportunity to work within a dynamic and growing innovative company.
• Exposure to senior leadership and strategic business operations.
• A supportive and collaborative work environment.
• Opportunities for professional development and growth.
• Competitive benefits package.