Executive Secretary at Puffin Group LTD

Job Description

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The Executive Secretary job in Abuja and Kano is a great opportunity for experienced administrative professionals who can provide high level support to senior executives. This full time onsite position is designed for individuals with strong organizational abilities who can manage schedules, coordinate office operations, and maintain efficient communication within the organization.

The successful candidate will play an important role in ensuring smooth administrative operations by handling executive correspondence, organizing meetings, and maintaining accurate documentation.

Job Overview

The Executive Secretary will provide administrative and secretarial assistance to senior management while supporting daily office operations. The role requires strong attention to detail, the ability to multitask, and excellent communication skills to effectively coordinate with internal teams and external stakeholders.

Job Details

• Job Title: Executive Secretary
• Location: Abuja and Kano
• Job Type: Full Time (Onsite)
• Experience Required: 3 to 5 years
• Qualification: BA, BSc, or HND. MBA, MSc, or MA is an added advantage
• Job Field: Administration, Secretarial

Responsibilities of the Executive Secretary

The Executive Secretary will support leadership teams by managing administrative tasks and ensuring efficient office coordination.

Administrative and Executive Support

Key responsibilities include:

• Providing administrative and secretarial support to senior executives
• Managing executive calendars, appointments, and meeting schedules
• Coordinating travel arrangements and logistics for executives
• Preparing professional correspondence, reports, and presentations
• Recording and distributing meeting minutes

Office Coordination and Documentation

Responsibilities include:

• Maintaining organized office records, files, and documentation
• Coordinating office activities with internal departments and external partners
• Assisting with general office management and administrative logistics
• Ensuring documents and records are properly maintained and accessible

Communication and Client Interaction

The Executive Secretary will also manage communication channels for the executive office.

Responsibilities include:

• Handling incoming calls, emails, and inquiries professionally
• Facilitating communication between executives and team members
• Supporting smooth information flow within the organization

Requirements for the Executive Secretary Job in Abuja and Kano

Candidates interested in this role should meet the following qualifications and skills:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related discipline
• Three to five years of experience in an administrative or executive secretary position
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Professional attitude with high attention to detail and discretion

Skills and Competencies

The ideal candidate should demonstrate:

• Strong administrative and coordination skills
• Effective time management and prioritization abilities
• Ability to maintain confidentiality and professionalism
• Good interpersonal skills for working with executives and stakeholders

How to Apply

Interested and qualified candidates should apply using the Apply Now button available on the official recruitment platform.