Remote Executive Personal Assistant at Aktok

Job Description

Location- Remote
Job Type- Full-Time
Pay- ₦400,000 – ₦800,000 per month

About Aktok
Aktok is an international tech startup (launched out of Canada) building an all-in-one intelligent automation platform.
Their solutions include
• AI Chatbots
• Live Chat
• CRM and workflow tools

…all designed to help businesses streamline operations and boost customer engagement.
The company prides itself on a vibrant, inclusive, fully remote culture where creativity, ownership, and collaboration are highly valued.

About the Role – Remote Executive Personal Assistant (EPA)
Aktok is looking for a proactive, highly organized Remote Executive Personal Assistant to support its leadership team.

You will
• Manage daily executive operations
• Support recruitment and hiring
• Assist with marketing activities
• Help prepare grant, partnership, and certification applications

This role is ideal for someone who is resourceful, adaptable, and comfortable working independently in a fast-paced, global startup environment.

Key Responsibilities
1. Document Management
• Organise, structure, and maintain critical company documents
• Manage onboarding instructions, playbooks, SOPs, etc.
• Ensure proper version control and easy access via tools like Google Drive
2. Recruiting & Hiring Support
• Draft and post job vacancies
• Assist with candidate screening and shortlisting
• Schedule interviews and track hiring progress with ATS tools (e.g., Greenhouse, Lever)
3. Calendar & Email Management
• Manage executive calendars and schedules
• Coordinate internal and external meetings
• Professionally handle and filter email correspondence
4. Marketing Support
• Assist with basic content creation and outreach
• Support social media and lead generation campaigns
• Help coordinate simple marketing activities and follow-ups
5. Application Preparations
• Support preparation and submission of documents for:
o Grants
o Partnerships
o Certifications
• Ensure all requirements and deadlines are met
6. General Administrative Support
• Provide operational support across teams
• Conduct research and assist with cross-functional communication
• Help improve internal processes and team efficiency

Qualifications & Skills
• Exceptional organisational skills – able to manage multiple tasks and deadlines
• Recruiting experience – familiarity with hiring workflows, job platforms, and ATS tools
• Strong document management skills – Google Docs, Google Drive, spreadsheets
• Calendar & email management experience – managing senior executives’ schedules
• Good understanding of basic marketing support (outreach, content coordination, social media)
• Excellent written and verbal communication
• High level of professionalism, discretion, and attention to detail
• Tech-savvy – comfortable using
o Google Workspace
o Asana
o Slack
o Zoom
o And able to quickly learn new tools

Preferred Experience
• Previous experience as
o Executive Assistant / Personal Assistant
o HR Coordinator
o Marketing Assistant
o Or similar role in a tech startup or fast-paced remote environment
• Experience working in a distributed or remote team
• Familiarity with SaaS products or product development cycles is a plus

Why Join Aktok?
• 🌍 Fully Remote- Work from anywhere
• 🤝 Close Collaboration with Leadership- Direct exposure to decision-making and strategy
• 📈 Growth Opportunities- Room to grow as the company scales
• 💼 Impact- Help shape processes and the employee experience at a high-growth startup

How to Apply
1. Apply via Indeed for the “Remote Executive Personal Assistant at Aktok” role, click on “Apply Now” button.
2. Complete the mandatory assessment after applying, see link here: https://forms.gle/1aTMxLzmY8QepqRA9.
⚠️ Note- Your application will not be considered without completing this assessment.