Remote Office Assistant at Coalition Technologies

Job Description

Location: Fully Remote (Worldwide)
Company/Organization: Coalition Technologies
Job Type: Full-Time
Pay: $15 – $25 per hour

🔹 About the Company / Organization
Coalition Technologies is one of the leading SEO & web design agencies in the United States. Our purpose is to provide exceptional online marketing services to a wide variety of clients and industries.
Our purpose and values would be meaningless if we didn’t have the personnel to deliver on them.
To that end, Coalition is more than just a service provider or a product. We are a team of expert developers, inspired creatives, passionate digital strategists, and talented marketers.

🔹 Role Overview / Purpose
Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, Coalition offers:
• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.
• 100% remote work supported with time tracking software.
CT welcomes applications globally, wherever you are based!

🔹 Key Responsibilities / Duties
General Duties:
• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client-facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep, and data entry.
• Research, order, & distribute company-wide gifts (2–3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.
Duties if Based in Los Angeles:
• Mail pickup at Downtown LA office twice per week.
• Scan and organize mail digitally.
• Record & deposit client payments.
• Collect and re-distribute company office equipment from staff in region (as needed).
• Valid driver’s license and reliable transportation required.

🔹 Requirements / Qualifications
• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred).
• Innovative thinking and willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, QuickBooks Online, and G Suite (preferred).
• Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• Reliable space to work remotely – fast computer, quality internet, camera, microphone, speakers.
• High opportunity for growth; successful office assistants have seen fast promotion within the Accounting team and other teams.
• Coalition considers candidates who excel in skills tests even if past experience or educational background criteria aren’t met.

🔹 Compensation / Benefits
• Base pay: $15–$25 per hour (California, New York, Washington, Colorado)
• Compensation varies by experience, qualifications, skills test performance, geographic location, and seniority.
• Profit-sharing, PTO, health coverage, learning reimbursement, and career development programs included.

✨ Highlights / Extra Notes
• Fully remote, work from anywhere worldwide.
• Strong growth opportunities for the right candidate.
• Coalition values skills and test performance over formal qualifications alone.