Human Resources Assistant at Action Against Hunger (ACF International)

Job Description

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Action Against Hunger (ACF International) is a global humanitarian organization committed to ending hunger and saving lives through health, nutrition, WASH, and sustainable development programs. The organization upholds strong safeguarding standards, gender equality, and ethical conduct across all operations.

Organization: Action Against Hunger (ACF International)
Location: Borno State, Nigeria
Employment Type: Full-Time
Category: NGO / Humanitarian Jobs
Qualification Required: BA / BSc / HND

Job Overview

Action Against Hunger is seeking a Human Resources Assistant to support daily HR operations, office administration, staff onboarding, training coordination, and personnel documentation at the base level. The role requires strong organizational skills, discretion, and the ability to work effectively in a dynamic humanitarian environment.

Key Responsibilities

1. Office Management and Internal Communication

• Conduct daily inspections of office buildings and surrounding premises to ensure cleanliness and safety
• Liaise with the Logistics team to report and follow up on faulty or damaged office equipment
• Manage stationery supplies and coordinate timely restocking with Logistics
• Ensure adequate supply of office cleaning materials and support monthly replenishment
• Coordinate accommodation bookings for staff and official visitors
• Support onboarding of new staff, including ordering ID cards and business cards
• Supervise janitorial staff and manage their daily activities
• Maintain conference hall booking schedules
• Regularly update staff communication boards, contact lists, and monthly trackers

2. HR Administration and Staff Support

• Support onboarding processes, documentation, and creation of personnel files for new staff
• Educate new employees on ACF’s performance management and appraisal systems
• Track performance appraisal timelines, probation reviews, monthly check-ins, and annual evaluations
• Maintain and regularly update staff databases, records, and document expiration trackers
• Ensure accurate filing and archiving of HR documents, including leave forms, contracts, training certificates, and appraisal records
• Provide administrative support for staff welfare activities
• Assist with recruitment processes when required
• Support the organization of trainings and workshops
• Prepare HR files for audits and verification missions
• Assist with travel arrangements, including ticket booking and reconciliation for finance documentation
• Support preparation of reports, including immigration-related documentation
• Cover HR Officer duties during leave or official absence when required

3. Casual Workers and Seconded Staff Management

• Process documentation for daily hires, casual workers, and seconded staff in a timely manner
• Support verification and documentation of newly engaged seconded and casual staff
• Assist with monthly payroll vetting for seconded staff
• Prepare payment schedules for daily workers, seconded staff, and hotel-related expenses
• Maintain trackers for submitted payment schedules
• Support proper exit processes for staff, including documentation, early notice issuance, and exit interviews
• Ensure strict confidentiality of all HR-related information at all times

Additional Responsibilities

• Perform other HR and administrative duties as assigned
• Maintain high professional and technical standards
• Carry out all duties in line with Action Against Hunger Nigeria mission policies, staff regulations, and commitment to gender equality

Qualifications and Experience

• Bachelor’s degree or HND in Human Resources, Administration, Management, or a related field
• Minimum of 2 years work experience, with at least 1 year in a similar HR or administrative role
• Previous experience with INGOs is an added advantage, particularly within health-focused organizations
• Good understanding of Nigerian labor laws and employment practices
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using Homere payroll software is required

Skills and Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Ability to work independently and handle multiple tasks
• Approachable, professional, and culturally sensitive
• Strong sense of confidentiality and ethical responsibility

Employee Benefits

• 100% health care coverage
• Free access to TalentSoft e-learning platform
• Maternity and paternity leave
• Compassionate leave for hospitalized children
• Crèche facilities for infants

Only shortlisted candidates will be contacted.