Fully-Remote Virtual Assistant at Polygon Labs

Job Description

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Polygon Labs, a leading software development company in the blockchain ecosystem, is building a network of aggregated blockchains via the Agglayer, secured by Ethereum. As public infrastructure, the Agglayer connects user bases and liquidity across chains while leveraging Ethereum as a settlement layer. Polygon Labs has contributed to several widely-adopted scaling protocols, including Agglayer CDK, Polygon PoS, and Katana, making it a pioneer in blockchain innovation.

Polygon Labs is now hiring a Virtual Assistant to support executive operations during a transition to a self-service scheduling model. This fully remote role is open to candidates based in Latin America and offers an opportunity to work closely with strategic leaders in a fast-paced, remote-first environment.

Your Role

As a Virtual Assistant, you will report to the Lead Executive Assistant (EA) and own day-to-day scheduling and calendar management for senior executives across multiple time zones. You will coordinate with internal and external stakeholders, maintain executive support standards, and ensure smooth operations for strategic leaders at Polygon Labs.

Key Responsibilities:

• Manage day-to-day scheduling and group meeting coordination across time zones
• Handle inbox/calendar follow-ups, meeting confirmations, and logistical coordination
• Triage and escalate complex scheduling requests (e.g., sensitive, high-stakes, or multi-party meetings)
• Follow SLAs and intake processes using ClickUp, ensuring complete and documented requests
• Maintain corporate calendar hygiene, leveraging templates and scheduling rules to reduce churn
• Partner with the Lead EA to onboard new team members and drive continuous improvement in executive operations

What You’ll Need

• 3+ years of experience as a remote administrative/virtual assistant or operations coordinator
• Strong written English communication skills; Spanish proficiency is a plus
• Proficiency with Google Calendar, Gmail, Slack, Telegram, and standard productivity tools
• Demonstrated ability to manage complex scheduling across global time zones
• Confidence to push back diplomatically and ensure clarity and completeness in requests
• High reliability, discretion, and trustworthiness when handling sensitive executive information

Preferred Qualifications

• Experience supporting executive leadership in startup or fast-paced environments
• Familiarity with ClickUp or similar task/project management systems
• Proven ability to work independently and excel in an asynchronous, remote-first team

Polygon Labs Perks

Polygon Labs offers a comprehensive compensation and benefits package designed to support your health, well-being, and professional growth:

• Fully remote, global-first workforce
• Industry-leading medical, dental, and vision insurance*
• Company 401k matching (US employees only)
• $1,500 home office setup allowance
• $200 annual book allowance
• $75 monthly internet or phone reimbursement
• Flexible time off
• Company-issued laptop
• Egg freezing, mental health, and wellness benefits

*Coverage varies by country and plan.

Inclusion and Accessibility

Polygon Labs is committed to diversity, equity, and inclusion. The company provides accommodations throughout the recruitment process for applicants with disabilities and supports equal opportunity employment.

Even if you don’t meet every requirement, Polygon Labs encourages you to apply. They value potential, adaptability, and a willingness to grow within the team.

This Virtual Assistant job is ideal for highly organized, proactive individuals who thrive in remote environments and want to contribute to a leading blockchain technology company while supporting executive leadership.