Executive Assistant at Maven Technicals Nigeria Limited

Job Description

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Maven Technicals Nigeria Limited is a leading indigenous engineering services company established in 2009 and headquartered in Nigeria. The company delivers end-to-end engineering solutions across mechanical, electrical, HVAC, fabrication, insulation, and industrial infrastructure projects.

Maven Technicals is seeking a detail-oriented and proactive Executive Assistant to provide high-level support to the Managing Director and ensure smooth coordination across executive and project activities.

Job Details

• Company: Maven Technicals Nigeria Limited
• Position: Executive Assistant
• Location: Alimosho, Lagos
• Job Type: Full-time

Role Overview

The Executive Assistant will provide comprehensive administrative and executive support to the Managing Director, helping align daily operations with strategic business objectives. This role requires professionalism, confidentiality, and the ability to operate effectively within a technical, project-driven environment.

Key Responsibilities

Executive & Administrative Support

• Manage the Managing Director’s calendar, appointments, and meeting schedules
• Handle official correspondence, emails, and documentation on behalf of the MD
• Ensure priorities, deadlines, and commitments are effectively coordinated

Project & Team Coordination

• Liaise with engineers, project managers, and clients to monitor project timelines and deliverables
• Support the MD with project tracking, reporting, and follow-ups
• Assist in coordinating site visits and stakeholder engagements

Meetings & Documentation

• Organize internal and external meetings, prepare agendas, and take accurate minutes
• Track action items and ensure timely follow-up
• Draft, review, and format reports, memos, and executive communications

Travel, Logistics & Records Management

• Coordinate travel plans, accommodation, and logistics for the MD and key stakeholders
• Maintain and safeguard confidential documents including contracts, proposals, and agreements
• Ensure proper filing and document control in line with company standards

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Secretarial Administration, or a related field
• 1 – 2 years experience supporting senior or C-level executives
• Experience within engineering, construction, or technical services environments is an advantage
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to understand and work with technical documents and terminology
• High level of professionalism, integrity, and confidentiality

Preferred Attributes

• Familiarity with project-based or engineering work environments
• Strong coordination and stakeholder management skills
• Ability to work under pressure and manage competing priorities
• Detail-oriented with strong problem-solving abilities

How to Apply

Interested and qualified candidates should send their CV and Cover Letter to:

📧 [email protected]
Subject Line: Executive Assistant