Chief of Staff Job in Abuja at Stella Maris Schools

Job Description

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Stella Maris Schools in Abuja is recruiting an experienced professional to fill the position of Chief of Staff in its Executive Office. This is a senior-level leadership role for a highly organized and execution driven professional who can design systems, enforce accountability, and ensure strategic priorities move from planning to completion. The Chief of Staff Job in Abuja offers a hybrid work structure, competitive monthly salary, and the opportunity to work across education, technology, media, and intellectual property ventures.

About Stella Maris Schools

Stella Maris Schools is a well-established private educational institution providing nursery, primary, and secondary education within the Federal Capital Territory. The school is known for delivering strong academic outcomes while nurturing character development and extracurricular excellence. Beyond education, the organization operates across technology, media, and intellectual property platforms, creating a diverse and fast-growing ecosystem.

Job Summary

The Chief of Staff will serve as the operational backbone of the Executive Office, working closely with the Executive Director and Founder to ensure that decisions are translated into action. This role is not clerical in nature. It is a senior execution position responsible for building systems, monitoring performance, and driving cross-functional alignment.

Key Responsibilities

Executive Office Operations

• Design, build, and manage the Executive Office as a central command center
• Prepare and submit weekly executive reports to the Founder
• Maintain dashboards for overdue tasks, risks, and leadership actions
• Track cross-business dependencies and executive priorities
• Manage a centralized executive documentation library using tools such as Confluence or Google Drive
• Ensure all executive meetings result in clear decisions, assigned owners, defined deadlines, documented outcomes, and tracked follow-ups

Execution and Accountability

• Track deliverables across leadership, HR, IT, schools, and product teams
• Follow up consistently with task owners to ensure completion
• Identify and escalate blockers early
• Document non-compliance and performance gaps
• Demand factual progress updates rather than emotional explanations

Systems and Process Development

• Build and maintain standard operating procedures and operational playbooks
• Create onboarding frameworks and role charters
• Develop leadership scorecards and reporting systems
• Design audit, compliance, and workflow templates

Cross-Business Alignment

• Ensure coordination across Stella Maris Schools, MyStar Technology ecosystem, HR, Executive Office, and Media and IP units
• Prevent silos and surface conflicts early
• Protect executive focus and organizational priorities

Founder and Leadership Support

• Provide weekly performance briefs
• Conduct risk and bottleneck analysis
• Track hiring and onboarding progress
• Support policy rollout and enforcement
• Offer execution-focused recommendations

Required Qualifications and Experience

• Bachelor’s degree or HND in a relevant discipline
• Minimum of 7 years and up to 25 years of professional experience
• Proven background in operations management, program management, consulting, or senior project management
• Demonstrated experience working with senior leadership

Core Competencies

• Systems thinking and process design
• Strong executive communication skills
• Ability to handle authority and enforce deadlines
• High-level documentation and reporting discipline
• Meeting planning and outcome engineering
• Dashboard and tracker management
• Risk detection and prioritization
• Emotional discipline and execution leadership

Non Negotiable Requirements

• Ability to hold people accountable at all levels
• Strong documentation culture
• Proficiency with tools such as Confluence, Jira, dashboards, and trackers
• Ability to work independently without daily instructions
• Must think in systems rather than isolated tasks
• Capable of representing executive authority
• Must produce weekly executive reports

Salary and Job Details

• Job Type: Full Time
• Work Mode: Hybrid with high availability
• Location: Abuja
• Salary Range: ₦400,000 to ₦500,000 per month

How to Apply

Interested and qualified candidates should send their CV to [email protected] using Chief of Staff as the subject of the email.

Apply now to take the next step in your leadership career with Stella Maris Schools and play a key role in driving operational excellence.