Personal Assistant at Alan & Grant

Job Description

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Alan & Grant is a leading Human Resources and Business Advisory firm focused on delivering innovative, practical, and high-impact solutions to organizations. We combine strategic thinking with creative execution while developing HR and enterprise products that enhance employee performance, business agility, and overall productivity.

We are seeking a highly organized and discreet Personal Assistant to provide executive-level support to the Managing Director.

Location: Lagos, Nigeria
Job Type: Full-Time

Role Overview

The Personal Assistant to the Managing Director will provide comprehensive administrative and coordination support, ensuring seamless day-to-day operations of the MD’s office. This role requires strong organizational skills, excellent judgment, and the ability to manage priorities efficiently in a fast-paced professional environment.

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, and travel arrangements
• Act as the primary point of contact between the MD and internal/external stakeholders
• Prepare, review, and manage correspondence, reports, presentations, and briefing materials
• Coordinate executive meetings, take accurate minutes, track action items, and follow up for timely execution
• Handle confidential and sensitive information with the highest level of discretion
• Screen and prioritize emails, calls, and requests requiring the MD’s attention
• Coordinate logistics for board meetings, executive sessions, and official engagements
• Support the MD in ensuring effective time management and smooth workflow

Requirements

• Bachelor’s degree in Business Administration or a related field
• 2–4 years’ experience as a Personal Assistant or Executive Assistant supporting senior leadership
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office and standard productivity tools
• High level of professionalism, confidentiality, and attention to detail
• Ability to work independently, manage multiple priorities, and perform under pressure

Why Join Alan & Grant

This role offers close exposure to executive leadership, meaningful responsibility, and the opportunity to grow within a respected professional services organization.