Executive Assistant to the Director at Golden Oil Industries Limited

Job Description

Role Overview
The Executive Assistant is responsible for providing comprehensive executive, administrative, and strategic support to the Director, ensuring smooth coordination of business operations within a manufacturing environment. This role serves as a trusted liaison, enabling effective communication, operational efficiency, and confidentiality, while allowing the Director to focus on high-level business priorities.
________________________________________
Key Responsibilities
1. Executive & Administrative Support
• Manage the Director’s calendar, appointments, and travel arrangements to ensure optimal use of time
• Draft, review, and manage confidential correspondence, reports, and executive documents
• Prepare meeting agendas, record detailed minutes, and track action points to ensure timely follow-up
• Handle highly sensitive information with professionalism and discretion
• Maintain accurate records, reports, and databases for operational and management purposes
2. Operational Coordination
• Serve as the primary point of contact between the Director and internal/external stakeholders
• Coordinate with plantation, production, and administrative units to ensure timely reporting and alignment with strategic directives
• Support the Director in planning and overseeing site visits, plantation reviews, and staff meetings
3. Strategic & Analytical Support
• Conduct research, compile data, and prepare analytical reports to support decision-making
• Assist in developing strategic presentations, business reviews, and operational summaries
• Monitor project timelines, performance indicators, and deliverables to ensure execution and accountability
• Support the preparation of documentation and packs for management and board-level meetings
4. Event & Logistics Management
• Coordinate logistics for internal and external meetings, conferences, and corporate events
• Manage travel itineraries, accommodation, and protocol arrangements for the Director and visiting partners
• Liaise with vendors and service providers to ensure timely and quality support for executive operations
________________________________________
Requirements
• Master’s degree in Business Administration or a related discipline from a reputable institution (e.g. UNILAG, UI, LBS, etc.)
• Minimum of 5 years’ experience providing high-level support to senior executives, preferably in a manufacturing or industrial environment
• Proven ability to manage multiple priorities in a fast-paced setting
• Strong proficiency in Microsoft Office Suite and digital collaboration tools
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated ability to handle confidential information with integrity and professionalism
• Strong organizational, analytical, and problem-solving skills