Administrative Officer at Solidarites International | Kuala Lumpur, Malaysia

SOLIDARITÉS INTERNATIONAL, a leading humanitarian aid organization with over 35 years of experience, is seeking a dedicated Administrative Officer to join our team in Kuala Lumpur, Malaysia. We are committed to delivering rapid and efficient assistance to populations affected by conflict and natural disasters, focusing on vital needs such as water, food, and shelter. Following emergency interventions, our teams provide ongoing support to vulnerable communities, empowering them to regain their livelihoods and self-sufficiency. This role is crucial in ensuring the smooth operational and logistical functioning of our mission in Malaysia.

Job Overview

The Administrative Officer will play a pivotal role in managing and supporting the administrative, logistical, and financial functions of the SOLIDARITÉS INTERNATIONAL mission in Kuala Lumpur. This position requires a proactive individual with strong organizational skills and a commitment to humanitarian principles.

Key Responsibilities

• Manage day-to-day administrative operations, including office management, correspondence, and record-keeping.
• Support the preparation of budgets, financial reports, and donor reporting.
• Facilitate procurement processes, ensuring compliance with organizational policies and donor requirements.
• Assist with travel arrangements and visa applications for staff and visitors.
• Maintain accurate inventory of office supplies and equipment.
• Provide logistical support for meetings, workshops, and events.
• Liaise with local suppliers, service providers, and government authorities as needed.

Requirements

• Bachelor’s degree in Administration, Finance, Business Management, or a related field.
• Proven experience in an administrative or office management role, preferably within an NGO or international organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Fluency in English and Malay (written and spoken).
• Ability to work independently and as part of a team.

What We Offer

• The opportunity to contribute to meaningful humanitarian work.
• A dynamic and supportive work environment.
• Professional development opportunities.
• Competitive benefits package.